Privacy Policy

Effective date: April 28, 2026

This Privacy Policy explains how Green River Cabins ("we", "us", "our") handles information in connection with our internal operations platform (the "Service"), which is used by Green River Cabins staff to manage cabin orders, customers, and related business records. The Service is not offered to the public; access is limited to authorized employees and contractors of Green River Cabins.

1. Who this policy covers

This policy describes how the Service handles two categories of data:

• Staff account data — name, work email address, role, and authentication metadata for Green River Cabins employees who log in to the Service.
• Business records — customer contact information, cabin orders, invoices, and accounting records that Green River Cabins manages in the ordinary course of its business, including data synchronized from QuickBooks Online when an authorized administrator connects the integration.

2. Information we collect from QuickBooks Online

If a Green River Cabins administrator connects the Service to a QuickBooks Online company, the Service may read and store a copy of:

• Customer records (name, billing address, phone, email, balance)
• Products & services items (name, description, price, account)
• Invoices and related line items
• Company profile information for the connected QuickBooks Online company

The Service may also create or update invoices and customer records in QuickBooks Online on behalf of Green River Cabins, when staff trigger those actions through the Service. Authentication tokens issued by Intuit are stored securely and used only to access the QuickBooks Online company that was authorized.

3. How we use information

We use information collected by the Service solely to:

• Operate, maintain, and secure the Service for Green River Cabins staff
• Synchronize records between the Service and QuickBooks Online as configured by Green River Cabins administrators
• Generate operational reports for internal business use
• Comply with legal obligations and enforce our terms

We do not sell, rent, or share information with third parties for marketing purposes. We do not use customer information for advertising.

4. How we share information

The Service does not transmit information to any third party other than:

• Intuit (QuickBooks Online) — when staff explicitly trigger actions that read from or write to the connected QuickBooks Online company.
• Microsoft Azure — the cloud infrastructure provider that hosts the Service.
• As required by law, regulation, or valid legal process.

5. Where information is stored

The Service is hosted on Microsoft Azure in the United States. All application databases, file storage, and backup data reside in U.S. Azure regions controlled by Green River Cabins.

6. Security

We protect the Service with measures appropriate to its sensitivity, including encrypted connections (TLS) for all traffic, encrypted storage of authentication tokens and credentials, role-based access controls, audit logging of administrative actions, and network restrictions on database access. No security control is absolute; we work to maintain reasonable safeguards but cannot guarantee that information will never be subject to unauthorized access.

7. Data retention

We retain business records for as long as Green River Cabins requires them to operate. QuickBooks Online authentication tokens are retained while the integration is connected and are deleted when the connection is disconnected by an authorized administrator. Backups are retained according to standard cloud-provider retention windows.

8. Your rights

If you are a Green River Cabins customer and would like to know what personal information we hold about you, request a correction, or request deletion (subject to our legitimate business and tax-record retention obligations), contact us at the email below.

9. Children

The Service is not directed to children, and Green River Cabins does not knowingly collect information from children under 13.

10. Changes to this policy

We may update this Privacy Policy from time to time. The "Effective date" above will reflect the most recent revision.

11. Contact

Questions about this Privacy Policy or about how we handle information should be sent to:

Green River Cabins
Email: info@greenrivercabins.com
Web: greenrivercabins.com